Executive
President
- Lead and promote the club
- Promote the inclusion of all kids in basketball
- Interact and build positive relationships with Kilsyth Basketball and other club presidents
- Attend Club Presidents meetings & Tribunal hearings
- Attend to complaints from parents
- Chair Committee meetings
Vice President
- Support the President as required
- Understanding of clubs’ rules & policies
- Understand KMDBA structure
1-2 hours per week
Secretary
- Organise & record Committee meetings and AGM
- Process correspondence as required
1 hour per week
Treasurer
- Account for the clubs’ finances
- Produce monthly financial statements
- Payment of invoices & processing of refunds
1 hour per week
Office Holders
Boys Co-ordinator
- Respond to new players enquires
- Develop and finalise teams with relevant Age Group coordinators
- Main contact point for parent enquiries
- Assist in Coach/Team Manager recruitment
- Assign training times and courts with Venues coordinator
- Attend Grading meetings (as required)
25-30 hrs per week mostly 6 to 8 weeks preseason
Boys Assistants
Age Groups – Miniball-U9, U10-11, U12-13, U14, U15, U16-21
- Form teams & complete team sheets for age group
- Assist Co-ordinator with TMs/Coaches recruitment
- General tasks – finding subs for teams, TM enquiries
20 hrs over 2-3 weeks pre-season
1 hr per week in season
Girls Co-ordinator
- Respond to new players enquires
- Develop and finalise teams with relevant Age Group coordinators
- Main contact point for parent enquiries
- Assist in Coach/Team Manager recruitment
- Assign training times and courts with Venues coordinator
- Attend Grading meetings (as required)
15-20 hrs per week mostly 6 to 8 weeks preseason
Girls Assistants
Age Groups – Miniball–U9, U10-U11, U12-14, U16-21
- Form teams & complete team sheets for age group
- Assist Co-ordinator with TMs/Coaches recruitment
- General tasks – finding subs for teams, TM enquiries
20 hrs over 2-3 weeks pre-season
1 hr per week in season
Membership
- Co-ordinate twice yearly Player renewals process – Rego forms, PlayHQ, Member & Co-ordinator enquiries
2-3 hours per week over 6 week renewal period
Marketing
- Manage Social Media, Website, Club Branding
- Respond to enquiries & assist registration process
- Club development activities
- Create periodic newsletter
1-3 hrs per week over the registration period then 1 hr pw
Uniforms
+ Assistants
- Update uniform supplier with new players & orders
- Maintain database with orders/uniform allocations
- Organise replacements for singlet clashes
- Distribute Coaches uniform and bag/pack
- Run “pop up” uniform shops per season
- Liaise with Girls/Boys Co-ords on new player orders
1-3 hrs per week over the registration period then 1 hr pw
Child Protection Officer
- Record Working with Children Checks
- Address any concerns raised by players
< 1 hour per week
Historian
- Store all club memorabilia (photos, flags, uniforms)
- Create historical Club displays on event days
- Record all club yearly highlights & results
2-3 hrs per week
Venues
- Allocate courts per Boys/Girls coordinator requests
- Maintain relationships, contracts and agreements with current training venues
- Search for new training venues as needed
- Liaise with Boys/Girls coordinators on venue issues
2-3 hrs per week
Trophies
- Coordinate club trophy and/or medals
- Liaise with Boys & Girls coordinators on names for plates
- Pickup and distribute trophies on Grand Final Day or to Team Managers
1-2 hrs per week over 4 week finals period
Coaching
- Provide support to all coaches along with Coach Mentors
- Recruitment of coaches with Boys and Girls Coordinators
- Co-ordinate clinics for coaches with Coaches Panel
- Pre-season catch up with all coaches
- Engage coaches on Coaches Forum
- Ensure coaches have training equipment and handbook
- Maintain a record of coaches
2-3 hrs per week mostly preseason
Team Managers Coordinator
- Coordinate communications to all team managers
- Set up team sheet payment process with Kilsyth
- Assist new TMs with information on best practice
- Assist with any TM enquiries
- Distribute & collect Team Manager satchels
- Record TM and WCCC details
5 hrs per season
Grants & Sponsorship
- Discuss appropriate grants with committee
- Complete grants requests / templates
- Follow up ensuring grant used according to criteria
- Explore avenues for Club and event sponsorship
2-3 hrs per week mostly pre-season
Covid Safety
- Create Covid-19 safety plans to ensure safety
- Work with club to deliver safe training environment
- Work with Kilsyth ensuring DHHS rules are met
- Ensure Coaches have relevant DHHS qualification
- Keep records of Covid qualifications for Coaches, Team Managers and Officials
2-3 hrs per week mostly pre-season
Equipment
- Co-ordinate borrowing of Saints equipment by coaches
- Promote equipment & its use on Coaches Forum
1-2 hrs per week