SEBC Committee Roles

Executive

President

Lead and promote the club
Promote the inclusion of all kids in basketball
Interact and build positive relationships with Kilsyth Basketball and other club presidents
Attend Club Presidents meetings & Tribunal hearings
Attend to complaints from parents
Chair Committee meetings

Vice President

Support the President as required
Understanding of clubs’ rules & policies
Understand KMDBA structure

1-2 hours per week

Secretary

Organise & record Committee meetings and AGM
Process correspondence as required

1 hour per week

Treasurer

Account for the clubs’ finances
Produce monthly financial statements
Payment of invoices & processing of refunds

1 hour per week

Office Holders

Boys Co-ordinator

Respond to new players enquires
Develop and finalise teams with relevant Age Group coordinators
Main contact point for parent enquiries
Assist in Coach/Team Manager recruitment
Assign training times and courts with Venues coordinator
Attend Grading meetings (as required)

25-30 hrs per week mostly 6 to 8 weeks preseason

Boys Assistants

Age Groups – Miniball-U9, U10-11, U12-13, U14, U15, U16-21

Form teams & complete team sheets for age group
Assist Co-ordinator with TMs/Coaches recruitment
General tasks – finding subs for teams, TM enquiries

20 hrs over 2-3 weeks pre-season

1 hr per week in season

Girls Co-ordinator

Respond to new players enquires
Develop and finalise teams with relevant Age Group coordinators
Main contact point for parent enquiries
Assist in Coach/Team Manager recruitment
Assign training times and courts with Venues coordinator
Attend Grading meetings (as required)

15-20 hrs per week mostly 6 to 8 weeks preseason

Girls Assistants

Age Groups – Miniball–U9, U10-U11, U12-14, U16-21

Form teams & complete team sheets for age group
Assist Co-ordinator with TMs/Coaches recruitment
General tasks – finding subs for teams, TM enquiries

20 hrs over 2-3 weeks pre-season

1 hr per week in season

Membership

Co-ordinate twice yearly Player renewals process – Rego forms, PlayHQ, Member & Co-ordinator enquiries

2-3 hours per week over 6 week renewal period

Marketing

Manage Social Media, Website, Club Branding
Respond to enquiries & assist registration process
Club development activities
Create periodic newsletter

1-3 hrs per week over the registration period then 1 hr pw

Uniforms

+ Assistants

Update uniform supplier with new players & orders
Maintain database with orders/uniform allocations
Organise replacements for singlet clashes
Distribute Coaches uniform and bag/pack
Run “pop up” uniform shops per season
Liaise with Girls/Boys Co-ords on new player orders

1-3 hrs per week over the registration period then 1 hr pw

Child Protection Officer

Record Working with Children Checks
Address any concerns raised by players

< 1 hour per week

Historian

Store all club memorabilia (photos, flags, uniforms)
Create historical Club displays on event days
Record all club yearly highlights & results

2-3 hrs per week

Venues

Allocate courts per Boys/Girls coordinator requests
Maintain relationships, contracts and agreements with current training venues
Search for new training venues as needed
Liaise with Boys/Girls coordinators on venue issues

2-3 hrs per week

Trophies

Coordinate club trophy and/or medals
Liaise with Boys & Girls coordinators on names for plates
Pickup and distribute trophies on Grand Final Day or to Team Managers

1-2 hrs per week over 4 week finals period

Coaching

Provide support to all coaches along with Coach Mentors
Recruitment of coaches with Boys and Girls Coordinators
Co-ordinate clinics for coaches with Coaches Panel
Pre-season catch up with all coaches
Engage coaches on Coaches Forum
Ensure coaches have training equipment and handbook
Maintain a record of coaches

2-3 hrs per week mostly preseason

Team Managers Coordinator

Coordinate communications to all team managers
Set up team sheet payment process with Kilsyth
Assist new TMs with information on best practice
Assist with any TM enquiries
Distribute & collect Team Manager satchels
Record TM and WCCC details

5 hrs per season

Grants & Sponsorship

Discuss appropriate grants with committee
Complete grants requests / templates
Follow up ensuring grant used according to criteria
Explore avenues for Club and event sponsorship

2-3 hrs per week mostly pre-season

Covid Safety

Create Covid-19 safety plans to ensure safety
Work with club to deliver safe training environment
Work with Kilsyth ensuring DHHS rules are met
Ensure Coaches have relevant DHHS qualification
Keep records of Covid qualifications for Coaches, Team Managers and Officials